Monday, February 6, 2012

Initial Counseling E-1 To E-4

Today’s Army demands effective counseling. Due to the complexity of equipment, diversity of personnel and organizational structure, we have unique challenges. To overcome these problems, a leader has talent, experience and the desire to succeed. Leaders help soldiers solve their problems by guiding them to workable solution through effective counseling. Counseling is so important it should  be on the training schedule to ensure sufficient time is available to do it. By subscribing, I will give you access to my counseling web page. This web page is full of counseling examples to help you with your next counseling session.

Developmental Counseling FORM

For use this form, see FM 6-22; the proponent agency in TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Authority:  5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army and E.O. 9397 (SSN)
PRINCIPAL PURPOSE:  To assist leaders in conducting and recording counseling data pertaining to subordinates.
ROUTINE USES: The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems or records also
                                 apply to this system
DISCLOSURE:  Disclosure is voluntary.
Part I - Administrative Data
Name (Last, First, MI)

Rank/Grade

Date of Counseling

Organization

Name and Title of Counselor

PART II - Background Information
Purpose of Counseling:  (Leader states the reason for the counseling, e.g., Performance/Professional or Event-Oriented counseling and includes the leader’s facts and observations prior to the counseling):


                                                     INITIAL COUNSELING


                                                  
Part III - Summary of Counseling
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion


PERSONAL APPEARANCE: Your personal appearance will be maintained to a high standard at all times. Headgear will be clean and serviceable. Uniforms will be serviceable, and clean. Boots will be maintained clean and dirt free. Haircuts will always be IAW AR 670-1. Females will maintain their hair, finger nails, make up and wearing of jewelry by following all guidelines and standards set by AR 670-1. Male soldiers will shave everyday prior to first formation. All soldiers will maintain a high state of good personal hygiene at all times.

FORMATION: You will report to all formations 15 minutes prior to the prescribed time. You understand that if you are late to any prescribed formation you are subject to UCMJ action if this tardiness is continued.

CHAIN OF COMMAND: You will always go to your squad leader first with any problems or need that you may have. As your squad leader, I will help you in any way that I can. I will not attempt to stop you from contacting anyone in the chain of command, but you will inform me first.

PHYSICAL FITNESS: You will be physically fit and able to pass the APFT on any given day. If you miss a day of PT, it will be your responsibility to do PT on your own. You will be responsible in meeting all requirements of height and weight chart IAW AR 600-9, failure to do so will require you to participate in remedial PT

VEHICLE AND EQUIPMENT STANDARDS: I expect you to maintain your assigned weapon, vehicle and all related BII with high standards. Your assigned vehicle will be properly PMCS'ed by the TM and fully mission capable at all times. You will keep me informed on the status of your vehicle on a daily basis.

APPOINTMENTS: All appointments will be consulted with your squad leader. It will be cleared at least a week in advance. You are required to provide an appointment slip with the purpose, time and date of your appointment.

MOTIVATION AND INITIATIVE: You are expected to maintain a high sense of motivation at all times and exhibit an over achieving sense of urgency while performing your daily mission along with any other task that is given to you. Always do your best and perform your duties in a military manner. Take pride in everything you do and always try to set the standards. If you know what has to be done and how it has to be done, you should take initiative to get it done without any supervision.

DRUGS AND ALCOHOL: Drugs and Alcohol will not be tolerated. The unit will be conducting unannounced urinalysis test, watch what you do.

CLEANLINESS: It is mandatory to keep yourself and your personal living space clean at all times. You are subject to a room inspection at any given time. All this should be done prior to first formation.


***********************************SEE CONTINUATION COUNSELING ********************************************
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement.  For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856, AUG 2010                            PREVIOUS EDITIONS ARE OBSOLETE

Plan of Action:  (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s).  The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below): 


During this counseling session we have discussed your basic duties and responsibilities, your short term and long term goals, your expectation of a leader, and other related areas.  During our next counseling session we will discuss your progress towards your long/short term goals.      

Short term goals:

                •  Become familiar with training tempo within the unit.      

Long term goals:

                •  Obtain college credits towards an associates degree.      
Session Closing:  (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action.  The subordinate agrees/disagrees and provides remarks if appropriate): 
Individual counseled:        I agree         disagree with the information above.
Individual counseled remarks:


Do you understand what was in this counseling session? Yes / No


Signature of Individual Counseled:  _________________________________  Date:  ____________________


Leader Responsibilities:  (Leader’s responsibilities in implementing the plan of action):

Supervisor will ensure that the soldier receives proper training in all areas of job performance and that the training is properly documented.
•  Supervisor will provide additional training should it be required.
•  Provide an environment to learn and grow.
Signature of Counselor:  _________________________________________  Date:  _____________________
Part IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:  (Did the plan of action achieve the desired results?  This section is completed by both the leader and the individual counseled and provides useful information for follow-up counseling):





Counselor: ___________________    Individual Counseled:  __________________  Date of Assessment:  __________
Note:  Both the counselor and the individual counseled should retain a record of the counseling.
DA FORM 4856, AUG 2010


Developmental Counseling FORM

For use this form, see FM 6-22; the proponent agency in TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Authority:  5 USC 301, Departmental Regulations; 10 USC 3013, SSecretary of the Army and E.O. 9397 (SSN)
PRINCIPAL PURPOSE:  To assist leaders in conducting and recording counseling data pertaining to subordinates.
ROUTINE USES: The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems or records also
                                 apply to this system
DISCLOSURE:  Disclosure is voluntary.
Part I - Administrative Data
Name (Last, First, MI)

Rank/Grade

Date of Counseling

Organization

Name and Title of Counselor

PART II - Background Information
Purpose of Counseling:  (Leader states the reason for the counseling, e.g., Performance/Professional or Event-Oriented counseling and includes the leader’s facts and observations prior to the counseling):
To:
            •  Welcome PVT Snuffy as a member of the team.
            •  Conduct initial counseling.
            •  Encourage open communications.
            •  Provide the solder the opportunity to surface any issues that have arisen since  
              his/her reception counseling.
            •  Review the reception/integration process (search for ways to improve the    
              process/identify sustain areas).

                                                  
Part III - Summary of Counseling
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion

Job Description:  EXAMPLE- As the unit training clerk I will rely on you heavily to ensure that all required suspense’s are met and that if a suspense is missed I am immediately informed and given the reason why.  I expect you to keep me informed of ...

Appearance:  You will maintain the standards outlined in AR 670-1.  Take pride in your uniform and be an example for other soldiers.  Remember, first impressions can at times be lasting impressions.     

Physical Fitness:  I expect you to maintain your physical conditioning.  You will ensure that you are capable of passing the APFT and maintaining the standards set forth in AR 600-9.  As a soldier you will be called upon to instruct physical training sessions.  You will be given ample time to prepare.  I will review the PT session with you to ensure you are properly prepared.     

Formations:  You will make all required formations.  Should a situation arise in which you cannot attend a formation, ensure that I am notified as soon as possible.  Failure to be on time as with all issues will be dealt with according to the severity of the situation.  A simple rule to follow is “if you can’t be on time, be early.”      

Leadership:  As a JOB TITLE you will deal with soldiers and senior personnel on a daily basis.  Ensure that you maintain your professionalism.  Should a situation arise in which you feel uncomfortable or are confronted with a delicate situation, immediately notify your immediate supervisor.  Do not become disrespectful or unprofessional with other soldiers. 

                                                           
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement.  For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856, AUG 2010                            PREVIOUS EDITIONS ARE OBSOLETE.


Plan of Action:  (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s).  The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below): 


During this counseling session we have discussed your basic duties and responsibilities, your short term and long term goals, your expectation of a leader, and other related areas.  During our next counseling session we will discuss your progress towards your long/short term goals.      

Short term goals:

                •  Become familiar with training tempo within the unit.      

Long term goals:

                •  Obtain college credits towards an associates degree.      
Session Closing:  (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action.  The subordinate agrees/disagrees and provides remarks if appropriate): 
Individual counseled:        I agree         disagree with the information above.
Individual counseled remarks:


Do you understand what was in this counseling session? Yes / No


Signature of Individual Counseled:  _________________________________  Date:  ____________________


Leader Responsibilities:  (Leader’s responsibilities in implementing the plan of action):

Supervisor will ensure that the soldier receives proper training in all areas of job performance and that the training is properly documented.
•  Supervisor will provide additional training should it be required.
•  Provide an environment to learn and grow.
Signature of Counselor:  _________________________________________  Date:  _____________________
Part IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:  (Did the plan of action achieve the desired results?  This section is completed by both the leader and the individual counseled and provides useful information for follow-up counseling):





Counselor: ___________________    Individual Counseled:  __________________  Date of Assessment:  __________
Note:  Both the counselor and the individual counseled should retain a record of the counseling.
DA FORM 4856, AUG 2010

No comments:

Post a Comment